Job Title: Executive Assistant
Location: Ahmedabad, Gujarat
Shift Time: UK Shift (2:00 PM to 11:00 PM Monday-Friday)

Overall purpose of this job: iConsultera is seeking candidates as “Executive Assistant” with a strong international background to provide high-level administrative support to our executive team. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced and dynamic environment. This role requires a proactive and resourceful individual who can anticipate the needs of executives, manage complex calendars, and handle sensitive information with utmost confidentiality.

Key Responsiblities:

• Manage executive calendars, scheduling meetings, conferences, and events across multiple time zones.
• Anticipate conflicts and proactively resolve scheduling issues to ensure efficient use of executive time.
• Draft and prepare professional correspondence, emails, reports, presentations, and other documents for executive review and distribution.
• Manage incoming and outgoing communications, including screening and prioritizing emails, phone calls, and inquiries.
• Maintain confidentiality and handle sensitive information with discretion and professionalism, including organizational database and document management systems
• Arrange and coordinate internal and external meetings, including logistics, agendas, presentations, and materials.
• Prepare meeting minutes, follow-up on action items, and ensure timely completion of deliverables.
  Organize and support international conferences, seminars, and business events, including venue selection, vendor management, and participant coordination.
• Act as a point of contact and liaison between executives and international stakeholders, including clients, partners, and government officials.
• Conduct research and gather information on international markets, industry trends, and cultural practices to support executive decision-making.
• Assist with language translation and interpretation as needed during international meetings and interactions.
• Undertake special projects and assignments as directed by executives, demonstrating flexibility and adaptability.

Required Skills:

• 2 Years of Experience as an Executive Assistant.
• Bachelor’s degree in Business Administration, International Relations, or a related field.
• Proven experience as an Executive Assistant, preferably with international exposure.
• Strong organizational and time management skills, with the ability to prioritize tasks and meeting deadlines.
• Excellent communication skills, both written and verbal, with fluency in English and proficiency in additional languages preferred.
• Proficient in using productivity tools, such as Microsoft Office Suite, calendar management software, and online collaboration platforms.
• Ability to adapt to different cultures, understand international business etiquette, and work effectively across diverse teams.
• Exceptional attention to detail and ability to maintain confidentiality.